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Office Manager (Part Time)

Xendit

Xendit

Operations
Singapore
Posted on Apr 7, 2025

Xendit provides payment infrastructure across Southeast Asia, with a focus on Indonesia, the Philippines and Malaysia. We process payments, power marketplaces, disburse payroll and loans, provide KYC solutions, prevent fraud, and help businesses grow exponentially. We serve our customers by providing a suite of world-class APIs, eCommerce platform integrations, and easy to use applications for individual entrepreneurs, SMEs, and enterprises alike.

Our main focus is building the most advanced payment rails for Southeast Asia, with a clear goal in mind — to make payments across and within SEA simple, secure and easy for everyone. We serve thousands of businesses ranging from SMEs to multinational enterprises, and process millions of transactions monthly. We’ve been growing rapidly since our inception in 2015, onboarding hundreds of new customers every month, and backed by global top-10 VCs. We’re proud to be featured on among the fastest growing companies by Y-Combinator.

About the Job

At Xendit, we are seeking a Part-time Office Manager who embodies our values and represents our human approach to hiring.

  • The go-to person for all administrative needs and facilities management - the lifeblood of the office
  • Oversees office maintenance & logistics, including maintaining cleanliness & upkeep of general premises, logistics, mail, organizing food & supplies/ inventory/ deliveries, and supervising cleaning staff
  • Ensures office compliance with all rules set by building management and by our compliance team by managing office records and contracts
  • Owns all budgeting, expense management & vendor management work streams including canvassing/ RFP/ PO, purchasing/ installation, and contracting/ payments/ invoicing; works closely with IT, HR, and Finance
  • Meets operational demands by organizing company events, fulfilling administrative and maintenance requests, and providing general support to office staff, guests, and visitors

You'll bring a diverse set of skills, including exceptional communication, tech savviness, strategic thinking, and a willingness to do whatever it takes to succeed. You possess a strong commitment to go the extra mile and handle all aspects of recruiting, including the less glamorous tasks, with a positive and determined attitude. Help Xendit provide world class service by ensuring efficient operations.

Minimum Qualifications

  • 2-3 years of experience as Office/Administrative Manager
  • A detail oriented problem solver, an independent and fast learner
  • Skilled working under tight deadlines and in a fast-paced environment, and able to prioritize urgent and important requests to manage daily workload
  • Have an upbeat, positive attitude; are a team player
  • Skilled at working across functions/ countries and engaging with multiple internal teams (e.g. HR, IT, Finance, Compliance, Legal) and external stakeholders (e.g. vendors, suppliers)
  • Believe in constantly learning and improving. This includes being open to feedback and coaching for improvement.

Preferred Qualifications

  • Previous exposure to scaling a company from 200 to 1000+ employees in a tech, B2B/B2C, SaaS, e-commerce, or payments startup environment

Responsibilities

Proactively oversee and manage day to day facilities operations and logistics within the premises

  • Manage onsite facilities and ensure all service levels are met on time
  • Supervise the housekeeping staff (cleaners, vendors)
  • Oversee visitor management, security, cleaning, events setup, shipping/receiving supplies
  • Use your professional experience in compliance, administration, and process improvement to tackle our daily issues within operations
  • Facilitate gradual return to WFO

Organize and coordinate operations in ways that ensures maximum productivity

  • Understand that our operations are vital to our merchants’ and partners’ perception and our reputation
  • In collaboration with cross-departmental teams (HR, IT, Finance, etc.), work on creation, coordination, and delivery of programs such as: new hire onboarding, guest reception, snacks/beverages/food, special events, building maintenance, security, mail and shipping
  • Manage space planning, coordinate changes, and update internal systems
  • Consolidating employee feedback and executing approved initiatives

Manage and maintain relationships with partners/vendors/suppliers

  • Work with building management to ensure office safety and team communication
  • Oversee office vendor procurement which include invoice processing, contract review, and service maintenance for soft and hard services

Do whatever it takes to make Xendit succeed.