Accounts Payable Specialist

Location: London (hybrid, 2 days in the office)
Experience: 2–5 years
Reporting to: VP of Finance

About the Role

We’re looking for an Accounts Payable Specialist to own the day-to-day operation of our Accounts Payable function and ensure our suppliers are paid accurately and on time.

YOOBIC is the frontline employee experience platform. More than 350 global brands across retail, hospitality and manufacturing use YOOBIC to give their frontline teams a single mobile app for everything they need to perform: their day-to-day tasks and workflows through Work, their training and development through Learn, and their internal communications through Communicate.

We build for people who don’t sit at a desk — including store associates, restaurant teams and field staff — and we obsess over making their working day simpler, faster and more engaging.

You’ll join a collaborative Finance team of six and report directly to the VP of Finance. You’ll take ownership of our Accounts Payable processes from end to end, working across multiple entities, regions and financial platforms.

This is a hands-on role for someone who is organised, detail-oriented and comfortable managing competing priorities. You’ll play an important part in maintaining accurate financial records, supporting cash planning and ensuring our suppliers and employees receive a responsive and reliable service.

What You’ll Own

Accounts Payable Operations

You’ll manage the day-to-day Accounts Payable process from invoice receipt through to payment.

You will:

• Own the end-to-end Accounts Payable process across platforms including Xero, Spendesk and Modulr.

• Post supplier invoices and employee expenses, ensuring local taxes are processed accurately.

• Maintain an accurate and up-to-date Accounts Payable ledger.

• Reconcile Accounts Payable balances to the General Ledger.

• Manage the Accounts Payable email inbox and respond promptly to supplier queries.

• Investigate and resolve invoice discrepancies.

• Ensure invoices are correctly approved, recorded and paid within agreed timelines.

Banking, Payments & Cash Management

You’ll support accurate payment processing and provide clear visibility of cash movements across the business.

You will:

• Upload, code and match bank transactions daily across multiple banks, entities and regions.

• Prepare twice-monthly payment runs for review and approval by the VP of Finance and CFO.

• Process approved payments accurately and within agreed deadlines.

• Complete bank reconciliations across all entities.

• Monitor bank account balances and overnight deposits to support effective cash planning.

• Identify and resolve discrepancies between bank transactions and accounting records.

• Maintain appropriate controls and supporting documentation for all payments.

Employee Expenses

You’ll manage the employee expense process and ensure claims are submitted, reviewed and paid correctly.

You will:

• Administer employee expenses through Expensify.

• Review expense claims for accuracy, appropriate supporting documentation and compliance with company policy.

• Follow up on incomplete or incorrectly submitted claims.

• Ensure approved employee expenses are processed and paid on time.

• Provide employees with clear and helpful support when they have expense-related questions.

Month-End, Audit & Finance Support

You’ll support the wider Finance team with accurate reporting, reconciliations and audit preparation.

You will:

• Support the Financial Controller and Management Accountant with month-end reporting.

• Ensure Accounts Payable balances and supporting records are accurate ahead of month-end close.

• Prepare documentation and respond to information requests during the year-end audit.

• Maintain clear and complete financial records across all entities.

• Identify opportunities to improve controls, processes and operational efficiency.

• Work collaboratively with the wider Finance team on ad hoc activities and projects.

What We’re Looking For

Essential

• 2–5 years’ experience in Accounts Payable or a similar Finance role within a corporate environment.

• Experience managing Accounts Payable processes from invoice receipt through to payment.

• A good understanding of General Ledger principles and Accounts Payable reconciliations.

• Experience processing invoices, expenses and bank transactions accurately.

• Intermediate to advanced Excel skills.

• Excellent attention to detail and a commitment to maintaining accurate financial records.

• Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines.

• Good problem-solving skills and the confidence to investigate discrepancies through to resolution.

• Clear written and verbal communication skills.

• A professional, service-focused approach when working with suppliers and employees.

• The ability to work independently with minimal supervision while remaining collaborative and team-oriented.

• A process-driven and forward-thinking approach to your work.

• The ability to work from our London office two days per week.

Nice to Have

• Experience using Xero.

• Experience using Spendesk.

• Experience using Expensify or a similar employee expense platform.

• Experience using Modulr or another payment platform.

• Experience supporting Accounts Payable across multiple entities, countries or currencies.

• Experience contributing to month-end reporting and year-end audits.

What We Care About

You care about accuracy.
You understand that small errors can have a significant impact, and you take the time to ensure invoices, payments and reconciliations are correct.

You take ownership.
You’re comfortable managing the Accounts Payable process independently and following issues through to resolution.

You’re organised.
You can balance regular payment deadlines, employee expenses, supplier queries and month-end activities without losing sight of the detail.

You solve problems.
When something doesn’t reconcile or an invoice is incorrect, you investigate the cause and find a practical solution.

You communicate clearly.
You build positive relationships with suppliers, employees and internal stakeholders by being responsive, helpful and professional.

You improve how things work.
You look for opportunities to simplify processes, strengthen controls and reduce unnecessary manual work.

You’re a team player.
You’re confident working independently but understand when to collaborate, ask questions and support the wider Finance team.

What We Offer

• Competitive salary and bonus.

• 25 days’ annual leave plus bank holidays.

• Pension scheme.

• Medical cover through Vitality, including additional benefits such as an Apple Watch and cinema tickets.

• Dental and vision cover.

• Critical illness and life insurance cover.

• Team events, including weekly breakfasts, gourmet lunches and regular social activities.

• Free online HIIT sessions and gym discounts.

• Regular training and coaching to help you develop in your role.