Executive Administrative Assistant

Position Overview:

Provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public.

Position Description:

Duties & Responsibilities:

· Handles a wide range of administrative and executive-support tasks spanning clerical, administrative, research, and operational functions.

· Manages complex scheduling, calendar coordination, office administration, communication flow, information preparation, company records, data analysis, and representation of the Executive team to internal and external stakeholders.

· Leads the organization and management of Board meetings and Board member communication.

· Handles sensitive and confidential information with professionalism and discretion.

· Maintains a full working understanding of the company’s operations, procedures, and priorities.

· Supports the CEO and CFO in managing high-level external relationships, ensuring communication is handled with maturity, professionalism, and sound judgment.

· May be responsible for training and supervising lower-level administrative staff.

· Uses discretion, sound judgment, and organizational knowledge to facilitate Executive activities and decision-making.

· Manages simultaneous, multi-layered tasks—each individually simple, but collectively complex—while maintaining accuracy, organization, and prioritization.

Minimum Knowledge, Skills & Abilities Required:

Experience

· Associate degree or equivalent required.

· 3–5 years of administrative experience, or 2 years with additional specialized training and/or certification.

· Prior Executive Assistant or Executive Administrator experience preferred but not mandatory.

· Advanced proficiency with word processing, spreadsheets, and presentation/graphics software.

· Ability to work independently within established procedures.

Computer / Technical Skills

· Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).

· Demonstrated ability to quickly learn and operate office software applications.

· Experience using copiers, scanners, fax machines, and other office equipment.

· Experience handling multi-line phone systems.

Other Skills

· Strong organizational ability and attention to detail.

· Excellent written and verbal communication skills.

· Professional telephone etiquette, including call screening and message handling.

· Ability to prioritize responsibilities, manage multiple tasks, and meet deadlines effectively.

· Experienced in meeting scheduling, logistics coordination, and document management.

WORKING CONDITIONS:

• Normal office environment
• Extending viewing of computer screens

ESSENTIAL FUNCTIONS:

• Spends time at a computer workstation and desk.
• Moves throughout department or other locations to access or exchange information.
• May involve carrying loads up to 50 lbs. and being able to remain in a stationary position.
• May involve lowering oneself to file, and reaching, twisting or turning.
• Involves handling office materials, typing, writing and other tasks that require manual dexterity.
• Continuous listening.
• Ability to communicate information.
• This job may require accommodating different bodily movements and physical abilities.

About Us:

For more than 40 years, VenturEd Solutions (formerly part of Community Brands) has been supporting K-12 private and independent schools. We offer a comprehensive suite of software tools for admissions, enrollment, financial aid, tuition management, student information, communication, fundraising, and accounting. These tools empower schools to fulfill their missions and deliver exceptional educational experiences.

Our leading software seamlessly integrates all aspects of school management, contributing to overall school success. Our suite of solutions includes Ravenna Admit, Ravenna Student Management, TADS, School and Student Services (SSS), Educate, TuitionPay, CampusPay, MySchoolWallet, and payment processing.

Through collaborative partnerships with schools, we aim to enhance user experiences, streamline operations, and foster a strong sense of community. Our education solutions are flexible and customized to meet the unique needs of each school.

Why Work Here?:

Good People, Doing Good Things: Employees at VenturEd Solutions are techies and volunteers who strive to make the Company a great place to work. We dream big and are motivated to help our customers use the technology we create to improve the world around us.

• Medical, Dental & Vision Benefits

• Flexible Planned Paid Time Off

• Generous Sick Leave

• Purpose-Driven Culture

• Work-Life Balance

• Passionate About Community Involvement

• Company Paid Parental Leave

• Company Paid Short Term Disability

• Remote Flexibility