Why Join Rohirrim?

At Rohirrim, we’re at the forefront of innovation in the Gen AI space. Joining our team means being part of a dynamic environment where your support ensures our leaders and teams can operate at their best. This role is critical in keeping our office running smoothly and enabling the CEO and leadership team to focus on driving our mission forward.

About Us

Rohirrim is pioneering the future of enterprise AI with Rohan, our patented, domain-aware generative AI platform. We help Fortune 1000 companies, aerospace and defense organizations, and government agencies automate complex processes like RFP creation and knowledge management.
We’re a fast-growing, mission-driven team building cutting-edge AI products that reshape how enterprises work.

Position Overview

The Administrative Assistant will provide direct support to the CEO and general office management in our McLean, VA office. This part-time role (20–25 hours per week) includes a mix of administrative, scheduling, and organizational tasks, as well as overseeing office operations such as supply management and vendor coordination.

This is an excellent opportunity for someone highly organized, detail-oriented, and proactive who thrives in a dynamic, fast-paced environment.

Key Responsibilities

• Executive Support – Assist the CEO with calendar management, meeting coordination, prioritizing & tracking tasks, and other administrative needs.
• Office Management – Oversee general office operations including restocking supplies, coordinating with vendors, and ensuring a professional and efficient workplace.
• Communication – Draft, review, and organize correspondence and meeting materials as needed.
• Event and Meeting Support – Help coordinate team meetings, travel, client visits, and small company events.
• Administrative Processes – Support filing, expense tracking, and other administrative systems to ensure smooth daily operations.
• Flexibility – Provide general support across the business as needs arise, helping the team stay organized and focused.
  
  
  

Qualifications

Required:

• 2+ years of experience as an Administrative Assistant or in a similar support role
• Strong organizational skills with attention to detail and follow-through
• Proficiency in MS Office and GSuite and/or Google Workspace
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work independently with minimal supervision
• Professional, reliable, and discreet, with strong interpersonal skills
  
  
  

Preferred:

• Prior experience supporting executives or founders in a startup or high-growth company
• Experience with office management tasks such as vendor management or expense tracking
• Familiarity with scheduling tools such as Calendly, Zoom, or similar platforms
  
  
  

We value resourcefulness, adaptability, and a willingness to roll up your sleeves to get things done. If you are organized, proactive, and excited to support a growing team, we’d love to hear from you.