Office and Accounting Administrator
LeanTaaS
Accounting & Finance
Santa Clara, CA, USA
Posted on Feb 19, 2026
We are a growth stage company that creates software solutions combining lean principles, predictive and prescriptive analytics, and machine learning to transform hospital and infusion center operations. More than 190 health systems and over 1,200 hospitals and centers across 49 states rely on our award-winning products and expert change management services to increase patient access, decrease wait times, and reduce healthcare delivery costs. We have raised more than $300 million from top-tier investors such as Bain Capital, Insight Partners, and Goldman Sachs. We have been named among the top 100 AI companies in the world.
The Office and Accounting Administrator is a key member of our Operations team, reporting to the Senior Accounting Manager. This role plays an essential part in supporting both our office operations and accounting functions at our Santa Clara, California headquarters. This position requires a proactive, self-directed individual who will work onsite daily.
WHAT YOU'LL DO
- Greet and assist visitors while maintaining a welcoming office environment
- Manage office and kitchen inventory, including purchasing, stocking, and organizing supplies
- Ensure common areas and conference rooms are properly equipped and consistently maintained to a professional standard
- Coordinate with the Property management and service vendors for repairs, maintenance, and inspections
- Provide timely and effective communication regarding office operations, facilities matters, and workplace logistics
- Manage mail and package logistics, including distribution, digital scanning, and securely routing checks to lockboxes
- Support meeting scheduling, travel logistics, and coordinating team events and happy hours
- Partner with the IT team on employee asset management and onboarding and offboarding logistics
- Support the accounting team with expense management, corporate card administration, and processing financial transactions
- Maintain accurate digital records and documentation to ensure compliance with company policies
WHAT YOU'LL BRING
- Bachelor’s degree or equivalent years of experience
- Minimum 2 years of related experience, preferably in a tech startup
- Proficiency with Google Workspace and MacBook systems
- Strong organizational skills with the ability to manage multiple workflows and priorities simultaneously
- High level of integrity and discretion when handling sensitive financial or personnel information
- Self-starter mindset with the ability to take ownership of tasks and follow through with minimal direction
- Clear communication skills with the proactive nature to ask questions for clarification
- Proven ability to build trust and foster effective working relationships across all levels of the organization
- Team-oriented mindset focused on advancing shared goals in alignment with established processes
- Strong attention to detail and a commitment to producing high-quality, accurate work
WHAT YOU'LL GET
- Intellectual and emotional satisfaction of solving tough operational problems in healthcare while improving patient access and saving lives!
- Competitive compensation package that includes base salary, target bonus, and stock options
- 401(k) Match
- Comprehensive healthcare benefits
- Generous Paid Time Off and Parental Leave
- Monthly reimbursement for Skill Building
- Monthly reimbursement for Wellness, Transportation, and/or Home Office
- Education Reimbursement for select courses/programs
Candidates must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
LeanTaaS is an equal opportunity employer committed to promoting an inclusive work environment free of discrimination and harassment. We value diversity, inclusion, and aim to provide a sense of belonging for everyone. All qualified applicants for employment will be considered without regard to race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you require assistance during the application process, please reach out to accommodations@leantaas.com. LeanTaaS will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.
Please note: LeanTaaS is not accepting agency resumes at this time, and we are not responsible for any fees related to unsolicited resumes. Thank you.
65000 - 80000 USD a year
LeanTaaS takes a market-based approach to pay. The offered base salary will reflect careful consideration of a number of factors, including the level you are hired into, skills and qualifications, prior relevant experience, internal equity, and market conditions. This range may be modified in the future.