We are looking for a proactive and highly organized Office Manager to take full ownership of our day-to-day office operations. This role is ideal for someone who thrives in a dynamic, fast-paced environment, demonstrates strong vendor and budget management skills, and ensures smooth, efficient, and well-maintained office operations. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple operational and administrative responsibilities while supporting senior management and collaborating cross-functionally.

IVIX is the first AI-powered solution designed specifically to address a $20 trillion problem: illuminating the global shadow economy. IVIX leverages Open-Source Intelligence (OSINT) and highly advanced, cutting-edge technologies to reveal illicit business activity around the world, empowering governments in their mission to fight financial crime and close the tax gap.

IVIX employs a variety of AI tools (deep neural networks, large language models, and predictive modeling) as well as advanced data analytics to rapidly pinpoint large-scale illicit business activity, so government authorities can combat financial crime in the digital age.

Led by security, tech, tax and financial crime experts, and advised by a diverse team of former IRS commissioners, IVIX works with dozens of state and federal governments globally.

• Full ownership of day-to-day office operations, including organization, appearance, facilities, and infrastructure maintenance.
• Management of cleaning services, office supplies, supermarket orders, and employee meals (breakfast & dinner).
• Vendor management, including coffee services, maintenance providers, building management (SwitchUp & Suzuki), and other external suppliers.
• Oversight of office access control, chip encoding and tracking, security cameras, and evaluation of alternative systems.
• Management of office equipment, workstations, deliveries, and storage.
• Coordination and reception of vendors, technicians, and guests.
• Preparation of monthly attendance reports for payroll and ongoing work with Finance on invoices, reconciliations, and operational budget tracking.
• Administrative support to senior management, including meeting coordination and travel expense reporting.

• At least 2 years of proven experience in operations, office management, or a similar administrative role.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong communication and interpersonal skills to foster collaboration across teams.
• Proactive, creative, and resourceful mindset with the ability to take initiative.
• Vendor management and negotiation experience.
• Ability to thrive in a fast-paced, growing environment.