Office Operations Facilities Support Support daily administrative and facility needs across LATAM offices

• Assist in the overall operations department activities
• Manage local office needs, including organizing materials and coordinating vendor services
• Support the receiving, organizing, and shipping of company computers, including tracking and collecting signed terms of responsibility
• Assist in receiving visitors, supporting workspace needs, and ensuring proper office functioning
• Manage virtual office-related payments (e.g., coworking subscriptions, utilities)

Vendor Invoicing Management

• Process and follow up on Travel Agency invoices for LATAM USA
• Ensure proper invoice flow, accounting approvals, and status updates
• Search for new suppliers and assist in partnership discussions when needed
• Maintain vendor database and help onboard new suppliers

Documentation Internal Files Archive and maintain documentation (physical and digital via Google Drive)

• Ensure accuracy of shared documents, such as budget trackers, asset lists, and office databases
• Assist in correspondence management: scanning, receiving, sending, and storing physical and electronic communications
• Keep files organized and labeled according to internal standards

Reporting Administrative Support

• Create reports, forms, spreadsheets, and slide decks when required
• Support preparation of sync presentations, data summaries, and visual reports
• Maintain trackers for asset management, budgets, and office-related tasks

Project Event Support

• Assist in planning and execution of internal events (e.g., Summits, visits from top management)
• Support procurement and setup related to such events
• Assist with logistics and travel-related tasks during key operations projects

Cross-Regional Collaboration

• Step in during team absences to support document uploads, invoice submissions, or urgent tasks
• Communicate regularly with Brazil, Peru, Colombia, and the USA-based teams
• Share updates, progress, and blockers with regional leads and country managers