Workplace Coordinator
FloQast
Administration
New York, USA
Posted on May 10, 2025
FloQast is looking for a part-time Workplace Coordinator to support the daily experience in our New York office. This person will handle the small, but important details that keep things running smoothly and make the office a great place to work. Our NYC office has about 25 to 35 employees, and we’re looking for someone who can be onsite several days a week to keep things on track.
*Please note this is a part time role, 20-30 hours per week, in-office.
What You’ll Do
- Set up and manage recurring office lunch and snack programs
- Greet guests and customers and help make their visits smooth and welcoming
- Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups
- Keep the office tidy, stocked, and running efficiently (including light cleanup when needed)
- Plan and support small team events like birthday treats, happy hours, and seasonal celebrations
- Be the go-to person for office questions, supply requests, and day to day logistics
- Communicate with building staff, vendors, and the facilities team as needed
- Support occasional admin or facilities-related tasks
- Office supply ordering and inventory management
What You’ll Bring
- Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture.
- Strong communication skills
- Experience in office coordination, workplace support, or administrative roles
- Strong sense of ownership and ability to work independently
- Friendly, approachable, and dependable presence in the office
- Highly organized with good time management and attention to detail
- Comfortable jumping between different types of tasks throughout the day
- Able to lift up to 25 pounds (like lunch deliveries or office supplies)
Nice To Haves/Other
- Experience working in a small office or startup environment
- Familiarity with workplace tools like Zoom, Google Workspace, or Slack
- Light events experience or interest in building a positive workplace culture
- Comfort communicating with vendors or building staff to troubleshoot issues
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