Business Compliance Administrator
Fleetworthy Solutions
We Speak Safety and Efficiency:
In September of 2024, Bestpass, Fleetworthy, ExpressTruckTax and Drivewyze rebranded as Fleetworthy. This rebrand reflects our ongoing mission to simplify fleet safety, compliance, and toll management under one unified brand.
Fleetworthy is revolutionizing road safety and fleet management with a command center for safety, compliance, and efficiency. Our connected suite provides real-time insights and control, enabling customers to maximize efficiency, reduce risk, and save money.
With technology that unifies safety, compliance, toll management, weigh station bypass, and more, Fleetworthy empowers organizations to perform at their best. We simplify operations to ensure every vehicle and driver is not just compliant, but beyond compliant. Supporting millions of drivers and vehicles, Fleetworthy is leading a new era in road safety and fleet technology.
At Fleetworthy, you’re in the driver’s seat!
The Business Compliance Administrator is responsible for maintaining business registrations, licenses, and compliance records for all Fleetworthy companies—including Drivewyze, Bestpass, and other affiliated entities—across all U.S. states, Canadian provinces, and applicable federal jurisdictions. This position supports legal and compliance functions by managing corporate registrations and offering support for contract administration, corporate governance, and legal documentation. It requires exceptional organizational and written communication skills, keen attention to detail, and the ability to work independently and collaboratively with both internal and external stakeholders.
Location: Albany, NY
Reports to: General Counsel
Key Responsibilities
Business Compliance & Licensing
- Manage registrations, licenses, and renewals with government agencies across U.S. states and Canadian provinces for all Fleetworthy companies.
- Coordinate with registered agents for qualifications, renewals, and annual reports; provide documentation and track filings.
- Maintain a centralized electronic repository of registrations, licenses, compliance deadlines, and expiration dates.
- Monitor, interpret, and implement applicable government regulations and compliance deadlines.
- Establish and maintain strong relationships with government entities to ensure timely resolution of compliance matters.
Corporate Paralegal Support
- Support intercompany agreements and the legal review process of contracts, NDAs, and amendments.
- Assist in maintaining corporate records, and compliance documentation for U.S. and Canadian entities.
- Support document retrieval and preparation for regulatory audits, due diligence, and litigation.
Contract & Proposal Support
- Manage registration processes for RFPs, RFIs, and RFQs including vendor/supplier accounts and contractor pre-qualifications.
- Coordinate and administer grant applications and submissions, ensuring deadlines and eligibility are met.
- Track insurance and bonding requirements and coordinate with relevant internal stakeholders.
- Provide support in the administration of executed contracts, including organization, recordkeeping, renewal deadlines and updates.
Collaboration & Communication
- Share relevant compliance and proposal information with internal stakeholders including Finance, Operations, Engineering, Sales, and Business Proposal teams.
- Maintain and enhance tracking systems for supplier/vendor accounts and prequalification databases.
- Respond to internal inquiries regarding compliance status and documentation needs.
Other Duties
- Perform special projects and legal/compliance-related tasks as assigned.
- Provide administrative support to Legal, Strategic Sales, and Finance teams and collaborate on internal process improvements.
Qualifications
- Diploma, certificate, or degree in legal studies, business, or a related field—or equivalent combination of education and experience.
- Minimum 1 year of in-depth experience in a compliance, legal, or administrative role with exposure to contract and regulatory requirements.
- Corporate paralegal or legal assistant experience strongly preferred.
- Working knowledge of compliance filings, corporate governance, legal research, and business entity maintenance.
- Proficiency in Microsoft Office (Word, Excel, Outlook), contract management software, and electronic filing systems preferred.
- Strong written and verbal communication, analytical thinking, and interpersonal skills.
- Demonstrated project management and multitasking abilities, with a proactive and solutions-oriented mindset.
Compensation
$70,000 to $85,000 USD Yearly
What Drives Us to Work Every Day:
- We pride ourselves on making a difference, for our employees, clients, and their businesses.
- We accept team members for who they are and what they bring to the table.
- We are proud to build all our relationships based on transparency and trust.
- We are a team of energetic and curious individuals passionate about the work we do every day!
Our Core Values – We are 1TEAM
- People 1st - People 1st! We win as a team by collaborating, having each other’s backs, and bringing out the best in each other. We always treat others as they would like to be treated.
- Trust - We inspire trust by delivering on our promises, owning outcomes, being transparent in our communications, and acting with integrity.
- Every Trip Matters - Because every trip that our customers take is important to them, it's important to us. Whether it is a load being hauled across the country or a service vehicle traveling on a toll road, our customers count on us to deliver the right expertise, software, and data to make every trip safe, efficient, and productive.
- Always Innovating - We solve for the customer and focus on outcomes. We are nimble in our approach. When we fail, we fail fast and learn from it. We are here to disrupt, not to fit in.
- Mindset - We are committed to a growth mindset. Our efforts and attitudes are what determine our abilities. We embrace good criticism. We seek new challenges. We never stop learning.
About Bestpass: Bestpass is a comprehensive payment platform provider and leader in toll management solutions for commercial fleets of all sizes. Bestpass saves fleets time and money by consolidating payments and providing insight into cost per vehicle. Bestpass, founded in 2001, covers 100% of major toll roads across the U.S., supports more than 30,000 customers, and processes over $1.5 billion in toll transactions annually. Bestpass offers a range of toll coverage options for owner-operators, regional fleets, and national fleets, as well as customized solutions for specific needs.
About Fleetworthy Solutions: Fleetworthy Solutions, Inc. provides DOT safety and regulatory compliance services to commercial fleets that take them Beyond Compliant. Fleetworthy combines exceptional client service, advanced technologies, and more than 40 years of transportation industry expertise to make sure that drivers and assets are truly fleetworthy. The company helps private fleets, for-hire carriers and third-party logistics companies of all sizes surpass compliance of federal, state, and local regulations and streamline processes to reduce costs and mitigate risks.
Fleetworthy is committed to fostering a diverse and inclusive culture that is respectful and welcoming of individual differences. We are proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations