About FacilityOS (Formerly iLobby):

FacilityOS is the global leader of SaaS-based enterprise visitor management systems, with an easy, reliable, and innovative platform that has become an integral part of day-to-day operations for major governments, banks, airports, manufacturers, and Fortune 500 companies worldwide. With FacilityOS, we help clients succeed in tracking, managing, and monitoring who is in their building – while increasing security and efficiency.

At FacilityOS, we are focused on creating an innovative and collaborative working culture where we value everyone’s contributions. Employee engagement is a key focus area for us, and we encourage participation and the sharing of information and ideas.

In being a great place to work, we are proud to offer a range of experiences and opportunities that will help our employees to achieve their career and personal goals and enable them to live a healthy and balanced life.

This is a hybrid position where you'll be required to be in office at least two days a week with the flexibility to work from home the remaining days if desired.

About the Role:

FacilityOS is seeking a Staff Accountant to join the finance team on an 18-month contract to cover a maternity leave. Given the rapid growth of the business, it is possible that this role could lead to full-time placement after the contract term has concluded.

This role is ideal for an individual pursuing a career in accounting. You will have the opportunity to learn accounting concepts under US GAAP, develop professional skills, and get exposure to a fast-growing software business. The primary responsibilities of this role include: contributing to the financial period close process, assisting with parent company and lender reporting, contributing towards continuous improvement of financial policies, procedures, and systems, assisting with the year-end audit, and supporting Accounts Payable and Purchasing activities on an as needed basis. Ad hoc analysis, projects, and tasks are expected in this role.

The iLobby finance team is comprised of an energetic group of individuals who work as a team. We work together to solve problems, and we have fun in the process. In addition, we utilize modern systems, such as but not limited to Salesforce, Sage Intacct, Expensify, and Float to efficiently perform our work while ensuring the highest level of quality and accuracy.

This role will report to the Senior Manager of Financial Reporting, with exposure to the VP of Finance and other members of senior leadership.

Essential functions may include but not limited to:

Month-End Close, Reporting, and Accounting:

• Perform month-end, quarter-end and year-end closing procedures in a timely manner which includes updating and maintaining relevant working papers, posting associated journal entries, and reconciling to the general ledger. Some areas include debt, leases, deferred revenue, prepaids, capital assets, and accruals.
• Communicate with FacilityOS management to determine whether liability estimates (accruals) need to be recorded at month-end for any business transactions where an invoice is not present. Record accruals as appropriate based on feedback from management and knowledge of the business.
• Assist with the preparation of internal and external month-end reporting to senior leadership, the parent company, and lender. This reporting includes balance sheet analysis, financial and KPI submission templates, among others.
• Prepare account reconciliations and variance analyses to verify accuracy of financials and to inform management of any key findings.
• Independently research accounting guidance and assist in the preparation of memos to assess the treatment of accounting standards for transactions to conclude on FacilityOS’s position in accordance with US GAAP.
• Contribute towards the preparation of the year-end audited financial statements and associated note disclosures and working papers in accordance with US GAAP. Gather audit evidence of transactions selected for testing.
• Ensure that the year-end audit is completed on time by fielding audit requests, gathering support, maintaining an internal status report, and ensuring all working papers are complete and accurate before the audit begins.

Routine Activities:

• Prepare and post bank journal entries and perform bank reconciliations twice a month to ensure accuracy of financials and impact to cash management.
• Proactively learn about the business to drive data integrity by ensuring that transactions are recorded correctly in the system, mapped to the correct dimensions, and recorded in accordance with US GAAP.
• Record all financial transactions into the accounting system on a timely basis.
• Support Accounts Payable and Purchasing where necessary, such as to cover for vacations. Tasks would include: entering vendor transactions (invoices and credit card) into the system, paying vendor invoices and credit cards, facilitating purchase requests, among others.
• Maintain system activity, tasks, and responsibilities when needed, such as in Expensify and Float.

Process, Procedures, and Systems:

• Proactively assist with the improvement and documentation of month-end procedures and working papers to enhance the accuracy of and controls surrounding financial reporting. Find new ways to improve processes using a system based or automated approach which will benefit the entire finance team and provide efficiencies in the month-end process.
• Support continuous implementation and improvement of financial policies, procedures, and processes to drive efficiencies within the finance function. Assist in preparing and rolling out standardized policy and procedure documentation to the organisation.
• Enhance finance system capabilities by being involved in system implementation projects which includes evaluation, selection, implementation, and training (such as Float, Expensify). Proactively seek opportunities to gain more utilization of existing systems and share findings with the team.
• Ensure that financial controls are being adhered to by seeking appropriate approvals for various transactions or system related tasks. Recommend new processes and controls when weaknesses are identified.
• Contribute to the overall strategy of the finance team which includes promoting a positive atmosphere and culture.
• Support the integration of acquired businesses by assisting with financial and system integration activities and projects, as necessary.
• Assist with and complete ad-hoc projects and analyses, as necessary.

Qualifications and Skills:

• Aspiring towards CPA designation.
• University degree with a specialization in accounting.
• 2 years' experience working in a finance or accounting capacity.
• Strong verbal and written communication skills and an eagerness to build relationships with internal and external stakeholders.
• Excellent attention to detail and habit of self-reviewing work to minimize errors. Strong sense of accountability.
• Strong time management skills demonstrated by experience juggling multiple tasks and responsibilities while meeting deadlines. Strong work ethic to get the job done.
• Very proficient with Microsoft excel (comfortable using formulas such as xlookup, sumifs, index and match, among others). Proficient using tools such as Microsoft Outlook, Teams, Word, PowerPoint, etc.
• Experiences using ERP systems such as Sage Intacct or NetSuite is preferred. Experiences using tools such as Expensify and virtual credit card programs is a bonus.
• Ability to work independently and investigate solutions to problems and challenges.
• Work collaboratively with colleagues to meet common goals and objectives.
• Ability to work in a fast-paced environment that is subject to constant change and growth.

Why work at FacilityOS?

FacilityOS is the global leader in enterprise visitor management, helping complex enterprises digitize, optimize, and automate their key facility process – from streamlined visitor management to emergency evacuation, our Facility OS Platform is cutting edge and driving significant value with our customers.

We work hard and play hard and we do both with passion and respect for one another. Our company promotes a fast-paced, fun, friendly, and highly collaborative work environment that provides:

🩺Comprehensive health coverage (includes Dental and Vision coverage)

🏠A Hybrid work environment with our office based in North York, Toronto

💡Opportunity for advancement and growth

🍕 Catered Events, Snacks, Drinks – You won’t go Hungry!

🥳 Birthday and Life Celebrations

🎉 Two annual parties in a year

FacilityOS Commitment:

We believe that a diverse team is the key to innovation and growth. We are an equal opportunity employer that value diversity at our company and encourage all candidates to apply. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

FacilityOS will accommodate individuals with disabilities through each stage of the recruitment and selection process. Please advise us of any needs when your interview is booked, and we will do our best to meet your needs.

Please note that all candidates must be legally eligible to work in Canada.

Background and Reference Checks:

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check and employment and educational verifications. A reference check will also be conducted.

FacilityOS Website: https://www.facilityos.com/

Follow us on LinkedIn: https://www.linkedin.com/company/facilityos

Office location: 5255 Yonge St, Suite 1500 North York, ON M2N 6P4

Please apply via the attached link.