We have an immediate opportunity for an Office Assistant to join our growing Bucharest office. The Office Assistant will provide support to the team of Exiger professionals, ensure a well-maintained working environment, and provide administrative support to visiting clients.

This is a full-time position with working hours of 9:00am – 6:00 pm (with one hour lunch break).

Key responsibilities

• Coordinate with global team members who are visiting our Bucharest office and assist them with details such as preferred transportation, hotels, access to the building etc
• Assist IT department with remote distribution of laptops, monitors and other accessories
• Maintain up to date the organizational charts of all Bucharest departments, monthly
• Support local managers with recording the time-off
• Support Finance with related duties
• Assist Exiger employees who may be visiting the Bucharest office with details such as; preferred transportation, hotels, access to the building and other advice as needed
• Serve as primary liaison to building management and facilities for all issues related to the physical condition of the office space
• Inventory, order, and distribute kitchen supplies – coffee, tea, creamer, sweetener, napkins, paper towels, disposable plates and utensils, cups, beverages for vending machine, etc.
• Inventory, order, and distribute office supplies (including Exiger branded items) for individual and communal use
• Greet visitors to the office and connect them with the team member they are meeting with
• Answer incoming phone calls and transfer to the appropriate team member
• Receive incoming mail and packages and arrange payment and pick-up for outgoing mail and packages
• Place food orders for special meetings or events
• Regularly inspect common areas for tidiness. If necessary, coordinate with building management for removal of excess trash, etc.
• Review conference rooms’ meeting schedules daily and ensure conference rooms are presentable and adequately stocked with supplies – papers, pens, cups, etc.
• Other special projects and duties as assigned

Knowledge & Skills

• Personable and approachable disposition
• Detail-oriented
• Highly organized with a proven track record of keeping information clear and accurate
• Ability to multi-task and manage numerous priorities simultaneously
• Proficiency with Microsoft Office Suite
• Excellent communication skills and phone etiquette
• Prior Mac computer experience is a plus
• Flexible and adaptable
• Desire to provide outstanding service and support to colleagues and clients