Build the Future with Us — EquipmentShare is Hiring a Pre-Construction Project Specialist

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Pre-Construction Project Specialist to support our Corporate HQ in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. A Pre-Construction Project Specialist is to support the front-end planning and coordination phases of Construction Projects.This role is an essential part in ensuring a seamless transition from Planning to Execution by managing drawings, meetings, coordination with stakeholders, and supporting the overall pre-construction process. The ideal candidate will possess excellent organizational skills, strong communication abilities, and a keen understanding of construction approval procedures. The individual will play a key role in managing nationwide expansion efforts and supporting the Construction, Real Estate, Architecture and Engineering teams on corporate projects and retail facilities. This position is fully remote.

Salary range: $91k-102k. Factors including past experience and location may affect final compensation rate.

Primary Responsibilities

• Assist in preparation and management of project documentation and coordination with the AHJ’s and their varying restrictions, guidelines, requirements, and meetings.
• Effectively communicate and negotiate Owner's requirements with various governmental agencies to secure permits and approvals for construction, operation, and maintenance of facilities. This includes temporary workspace agreements, licenses, and other necessary permits.
• Utilize your previous experience in zoning and land divisions to navigate regulatory processes. Work with local zoning regulations and coordinate land division approvals as needed
• Manage multiple projects simultaneously, ensuring that all necessary pre-con meetings, hearings, permits and approvals are acquired within established timelines. Coordinate with internal teams and external partners to meet project objectives and deadlines
• Utilize established policies, procedures, and processes to perform work efficiently and accurately. Maintain up-to-date knowledge of relevant codes, regulations and compliance requirements.
• Represent the company at public meetings before governmental agencies, municipalities, zoning boards, townships, county commissioners, and similar organizations. Articulate project details and address any concerns to gain necessary approvals
• Demonstrate exceptional organizational skills by managing documentation, correspondence, and forms related to permits and approvals. Communicate effectively with internal and external stakeholders.
• Work with the internal Insurance team to process requests for certificates of insurance and posting of bonds by completing and submitting appropriate forms in accordance with regulatory guidelines.
• Read and interpret real estate documents, legal descriptions, and construction-related drawings to ensure accurate compliance with permit requirements
• Aid the Architecture + Engineering team in ensuring building environments meet all local codes, ordinances and regulations.
• Participate in occasional site visits to:
• Meet with local AHJs, Consultants, Providers, CPMs (ES’s internal Construction Project Manager), OPs (ES’s internal Operations Department) and/or other related parties as it pertains to full and properly planned pre-construction activities.
• Ensure (pre-construction) compliance with documents and specifications
• Coordinate with Architects, Engineers, CPMs, and other entailed teams to ensure timely delivery of project requirements.
• Schedule and coordinate pre-construction meetings, site visits, and stakeholder presentations
• Communicate with consultants, subcontractors, vendors or other associated parties to gather necessary documents, bids, and compliance information.
• Identify and escalate project hurdles, risks, delays, or discrepancies to relevant team members.
• Provide administrative and logistical support throughout the pre-construction process.
• Perform other related duties as assigned.

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO + paid holidays
• 401(k) + company match
• Gym membership stipend + wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day

Skills & Qualifications

• Must be able to work in a fast-paced environment and manage multiple projects simultaneously with various priorities and deadlines
• Strong knowledge of zoning regulations, land divisions, and utility permitting processes.
• Exceptional negotiation and communication skills, with the ability to effectively represent the company in public meetings.
• Able to work with a high degree of independence and be able to take the lead on initiatives with limited supervision is a must
• Experience with new construction and renovation projects
• Experience working in commercial, warehouse, and industrial construction projects.
• Familiarity with real estate documents and construction-related drawings
• Detail-oriented with excellent problem-solving and organizational skills
• Demonstrated verbal, written and time management communication skills
• Proficiency in the following software:
• Bluebeam
• Google Apps and/or Microsoft Office Suite
• Procore Construction Management Software
• Understand complex data, think logically, and resolve issues effectively and efficiently
• Able to express ideas clearly and concisely, both verbally and in writing

Education and Experience

• A Bachelor's degree in Construction Management, Architecture, Engineering or a related field is preferred. Comparable experience in related fields will be considered.
• Must have experience with permitting agencies - At least 8 years experience in Construction / Design preferred, At least 5 years permitting preferred

Physical Requirements

• Must be able to sit for prolonged periods at a desk and work on a computer.
• Traveling up to 10% to periodically visit our corporate office in Columbia, Mo., will be required.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.