Workplace Experience Specialist - Dubai

Context of the role

Reporting to the Global Head of Workplace Experience & Travel this role will be responsible for ensuring smooth operations of our offices across the Middle East & Africa region, with a focus on Dubai. You will work towards creating a positive and collaborative office work experience for all employees.

Responsibilities:

Office Management

• Ensure that our offices across MEA are well-maintained and properly managed, including overseeing office maintenance, landlord relations, finance and budgeting, supplier management, lease renewals, and office refurbishments
• Manage office support activities, including overseeing stationery and pantry supplies, post/courier services, locker and building access cards etc.
• Ensure office health and safety by administering workplace safety measures and ensuring compliance with local legislation
• Effectively manage our building management and vendors
• Cover office receptionist responsibilities when needed
• Manage Workplace expenses and invoices, and support finance with a monthly recharge
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Workplace Experience

• Design and execute a workplace experience strategy to ensure employees have a positive and productive experience in the office. Ensure we have the right office environment to foster a culture of collaboration and teamwork. Offer a true value proposition to position working from the office as an attractive and preferred option versus working from home
• Design and manage a schedule of exciting workplace events and activities in our offices across MEA

Travel Management

• Work with our Global Head of Workplace Experience & Travel to assist with travel support within your regions when needed

Requirements

• Bachelor's degree in business administration, communication or any related field
• 5+ years of working experience with expertise in office management and workplace experience
• Strong negotiation skills and vendor management experience
• Excellent attention to detail and analytical decision-making skills. Ability to analyse data and work with numbers to support decision making
• Strong organisation and time management skills, with the ability to work under pressure and manage priorities
• Experience working in multi-cultural environments within the UAE, international working experience across the US and Europe is a big plus
• Results-driven and process-oriented, with a strong sense of service and the ability to manage multiple tasks simultaneously.
• A strong team player with good interpersonal skills and able to interact constructively, efficiently and effectively with different stakeholders
• Excellent written and verbal communication skills in English
• Ability to work across multiple time zones, the work would include a degree of flexibility to conduct meetings outside of regular office hours
• Proficient in Microsoft Office, Gmail, and GDocs

Sound like you? Apply now!